Job Description

Special Assistant to the Chief People Officer

Join to apply for the Special Assistant to the Chief People Officer role at Ascend Schools

Special Assistant to the Chief People Officer

Join to apply for the Special Assistant to the Chief People Officer role at Ascend Schools

Direct message the job poster from Ascend Schools

Ascend is a network of high-performing public charter schools serving students across Brooklyn. Our mission is to ensure that all students, regardless of background, have access to an education that empowers them to unlock their full potential, achieve academic excellence, and pursue a future of boundless opportunity. We cultivate rigorous learning environments where students develop critical thinking skills, confidence, and a lifelong love of learning.

At Ascend, educational equity is a driving force. We are committed to closing the achievement gap by delivering high-quality instruction, fostering a culture of high expectations, and equipping every student with the knowledge and skills needed to excel in college and beyond. Through this unwavering commitment, we prepare students not only to succeed academically but to seize every opportunity that lies ahead.

About the Role

Ascend is seeking a highly organized self-starter to provide high-level administrative support to Ascend’s Chief People Officer (CPO). The ideal candidate must thrive in a fast-paced, energetic environment and relish building systems and structures that create a high-performing organization.

Key Responsibilities

Executive Support

• Manage the CPO's calendar with precision, including scheduling meetings, prioritizing appointments, and ensuring the executive's time is optimized
• Handle confidential correspondence, screen incoming communications, and respond to inquiries with professionalism and discretion
• Prepare and organize materials for meetings, presentations, and travel arrangements
• Anticipate the CPO's needs and proactively resolve administrative matters

Office Management

• Serve as the primary point of contact for the CPO's office, handling inquiries and fostering positive relationships
• Maintain organized filing systems for both digital and physical documents
• Process expense reports and manage administrative budget items
• Coordinate logistics for executive meetings, including room bookings, catering, and technology setups

Communication & Coordination

• Draft correspondence, reports, and presentations on behalf of the CPO
• Take detailed minutes during executive meetings and ensure proper follow-up
• Liaise effectively between the CPO and other executives, board members, and key stakeholders
• Facilitate clear communication between the CPO and team members

Project Coordination

• Assist with special projects by gathering information, tracking progress, and meeting deadlines
• Research and compile data for executive decision-making
• Support the execution of company-wide events and recognition programs

Staff and reporting relationships

The Special Assistant will report directly to the CPO and collaborate closely with other members of the Executive Team.

Qualifications

• 3+ years of assistant experience, preferably supporting C-level executives
• Bachelor's degree preferred but not required with equivalent experience
• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Exceptional organizational abilities with meticulous attention to detail
• Outstanding written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Strong time management with the ability to prioritize effectively in a fast-paced environment
• Professional demeanor with excellent interpersonal skills
• Ability to anticipate needs and be proactive in problem-solving
• Adaptability to changing priorities and deadlines

Personal Attributes

• High degree of professionalism, integrity, and confidentiality
• Self-motivated with the ability to work independently and as part of a team
• Calm under pressure with the ability to handle multiple competing priorities
• Positive attitude and service-oriented mindset
• Diplomatic approach to sensitive situations

Compensation

The salary range for this position is $70,000 - $85,000. Several factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary range is reflective of a position based in New York City.

This is a full-time, exempt position offers a comprehensive benefits package including:

• Medical, dental, and vision insurance
• 403(b) retirement plan with employer matching
• Generous paid time off and additional employee benefits

Location & Work Arrangement

• Based in our Brooklyn, NY office
• Hybrid work schedule requiring in-office presence at least three days per week
• Occasional professional conference travel

In-person work expectations include network office time, stakeholder meetings, school visits, special events, and other role-specific responsibilities as determined by management.

Ascend is committed to building a diverse, equitable, inclusive, and anti-racist community through its hiring practices and focus on creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into their approach to educating students. Ascend staff represent a wide diversity of racial, socio-economic, gender, religious, and national identities—opening a window to the entire Ascend community on the richness of humanity. Ascend Charter Schools welcomes all applicants who share their mission and vision. To learn more about Ascend’s commitment to diversity, equity, inclusion, and anti-racism please visit:

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Strategy/Planning, and General Business

• Industries

  Primary and Secondary Education and Executive Offices

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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