Office Assistant (Agency-wide Talent Pool) Job at Government Jobs, San Luis, AZ

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  • Government Jobs
  • San Luis, AZ

Job Description

About The Position

This position is advertised to establish a pool of qualified candidates for current and future vacancies agency-wide. Applications for this pool are accepted on an on-going basis. Qualified applicants will be kept active from January 1, 2025 through June 30, 2025. Assignments will vary in length from full-time regular to temporary full-time, part-time and seasonal positions. Job Summary: Under direct supervision, Office Assistants provide clerical support to administrative units, divisions and/or departments. Depending on the assignment, typical duties may include the following:

  • Sets own priorities regularly and manage multiple work priorities. Incumbents may help set priorities for others but are primarily accountable for own work results.
  • Performs assignments that are varied involving the regular use of judgment and discretion.
  • Takes courses of action, which are guided by some interpretation of policies and procedures.
  • Develops creative solutions to a variety of problems addressed.
  • Responds to informational inquiries, provide information, or refer questions to appropriate City staff.
  • Greets visitors following established office protocol.
  • Answers single or multi-line phones, routes calls, and records/distributes messages.
  • Schedules and coordinates meetings, travel arrangements, and appointments as required.
  • Prepares correspondence, memoranda, forms, and/or other materials.
  • Participates in preparing and distributing agendas and/or meeting materials.
  • Records, transcribes, and distributes meeting minutes.
  • Prepares documentation and maintains specialized records of departmental operational activities (e.g., invoices, purchase orders, permits, citations, equipment inventories, time and attendance records, financial/budget information, etc.)
  • Orders office/operational supplies as needed (e.g., janitorial supplies or automotive parts).
  • Transports materials and supplies to and from the City, and offsite locations, such as banks, the Post Office, City Hall, and Yuma as directed.
  • Copies/collates documents and distributes them to appropriate parties.
  • Stamps, sorts, and distributes incoming mail and prepares outgoing mail.
  • Locates and retrieves files or documents; performs data entry and routine file maintenance.
  • Monitors maintenance and service of office equipment and contacts repair personnel as required.
  • May prepare and post notices for meetings, work sessions, public hearings, etc.
  • Performs related duties as assigned.

Ideal Candidate

Possess knowledge of:

  • Office methods, procedures and practices.
  • Correct business English, grammar, spelling and punctuation.
  • Fundamental writing skills to effectively communicate standards information.
  • Manual and/or automated filing procedures and file maintenance.
  • Data entry and verification procedures.
  • Rules, regulations, policies, and procedures applicable within the department

Possess the ability to:

  • Use standard office equipment, along with the ability to use standards software such as Microsoft Suite (Word, Excel, Outlook, PowerPoint, etc.)
  • If typing/keystroke skills are required, a keystroke speed of 30 C.W.P.M. is necessary.
  • Perform basic arithmetic functions.
  • Respond to basic routine inquiries and explain standard policies and procedures to others.
  • Establish and maintain effective working relationships in a diverse community.

Skilled in:

  • Excellent communication skills both verbal and in writing.

Minimum Requirements

Required:

All requirements must be maintained throughout employment:

  • Residency within 25 miles of San Luis within the US.
  • Bilingual in English and Spanish.

Education, Training, and Experience:

  • High school diploma or GED and a minimum of one (1) year of general office clerical experience; OR One (1) year of training and a Vocational School/College

A valid Arizona driver's license at the time of appointment.

Desired/Preferred:

  • Associate degree.
  • San Luis residency.

Supplemental Information

This is a talent pool application; When there is a vacancy in any department, most qualified applicants will be contacted Temporary/part-time/ seasonal positions are not eligible for benefits.

Government Jobs

Job Tags

Full time, Part time, Seasonal work, Work at office,

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