Legal Executive Assistant Job at Naviga, Boston, MA

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  • Naviga
  • Boston, MA

Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.


Title: Legal Administrative Assistant
Location : Boston, MA - Hybrid


Key Notes

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package
Responsibilities:
  • Serve as a trusted partner to attorneys by managing day-to-day operations and ensuring efficient practice execution
  • Coordinate and maintain complex attorney Outlook calendars and travel logistics
  • Manage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collections
  • Prepare agendas, presentations, correspondence, and confidential documentation
  • Oversee meeting coordination, including logistics, material preparation, and follow-up
  • Interact directly with clients and external contacts on behalf of attorneys
  • Collaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasks
  • Maintain and organize electronic and physical filing systems in compliance with firm policies
Requirements:
  • A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
  • Open to individuals with professional services experience but must also have billing experience.
  • Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp
  • Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
  • Exceptional organizational and time management skills to handle multiple priorities effectively
  • A strong work ethic, flexibility, and a positive, dependable attitude
  • Proven ability to maintain confidentiality and exercise professional judgment
Education:
  • Required: High School Diploma or GED
  • Preferred: Bachelor's Degree
Benefits:
  • Medical, Dental and Vision Insurance
  • Health savings account (HSA)
  • Flexible spending account (FSA)
  • Commuter spending account
  • Basic life and accidental death & dismemberment insurance (AD&D)
  • Short Term and Long Term Disability coverage
  • Guide+Thrive (EAP)
  • Critical illness insurance
  • 401(k) and Profit sharing plan
  • PTO and Holiday
  • Plus much more!

Job Tags

Temporary work, Worldwide, Flexible hours,

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