Executive Personal Assistant Job at Green Key Resources, New York, NY

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  • Green Key Resources
  • New York, NY

Job Description

Job Description

An investment advisory firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.

Schedule: Fully Onsite

Salary: $110-130K plus bonus

Hours: 8-5:30

Responsibilities:

  • Manage calendars (both personal and professional), ensuring efficient scheduling and prioritization of appointments
  • Act as the primary contact for the executive, managing communications and inquiries
  • Coordinate and oversee travel arrangements, accommodations, and itineraries
  • Handle daily administrative tasks such as booking reservations and personal errands
  • Assist with personal tasks, including family-related matters and scheduling
  • Process expenses and ensure timely reimbursements
  • Maintain and update databases with accuracy
  • Collaborate across teams to support initiatives
  • Ensure smooth day to day operations for executive
  • Assist with small remote tasks as needed after hours (e.g., making last-minute travel adjustments, handling dinner reservations)

Requirements:

  • 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
  • Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
  • Proven ability to handle confidential and sensitive information with discretion
  • Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
  • Must be adaptable, with the ability to work under pressure and juggle competing priorities
  • Ability to work effectively as part of a team and independently
  • Strong Microsoft Excel, Word and database technical abilities

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