Executive Personal Assistant Job at Green Key Resources, New York, NY

TlZUY0JwWVhVb3NLZ21SWDlBbjlHTXBZZFE9PQ==
  • Green Key Resources
  • New York, NY

Job Description

Job Description

An investment advisory firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.

Schedule: Fully Onsite

Salary: $110-130K plus bonus

Hours: 8-5:30

Responsibilities:

  • Manage calendars (both personal and professional), ensuring efficient scheduling and prioritization of appointments
  • Act as the primary contact for the executive, managing communications and inquiries
  • Coordinate and oversee travel arrangements, accommodations, and itineraries
  • Handle daily administrative tasks such as booking reservations and personal errands
  • Assist with personal tasks, including family-related matters and scheduling
  • Process expenses and ensure timely reimbursements
  • Maintain and update databases with accuracy
  • Collaborate across teams to support initiatives
  • Ensure smooth day to day operations for executive
  • Assist with small remote tasks as needed after hours (e.g., making last-minute travel adjustments, handling dinner reservations)

Requirements:

  • 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
  • Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
  • Proven ability to handle confidential and sensitive information with discretion
  • Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
  • Must be adaptable, with the ability to work under pressure and juggle competing priorities
  • Ability to work effectively as part of a team and independently
  • Strong Microsoft Excel, Word and database technical abilities

Job Tags

Similar Jobs

CompuGroup Medical

Senior Financial Analyst (FP&A) - Healthcare Technology Job at CompuGroup Medical

 ...Create the future of e-health together with us by becoming a Senior Financial Analyst (FP&A) Healthcare Technology At CompuGroup Medical we have the mission of building ground-breaking solutions for digital healthcare. Our vision is revolutionizing how healthcare professionals... 

Tristar

Data Analyst I Job at Tristar

 ...work environment - Chance to make a positive impact through data-driven insights - Work with cutting-edge data tools and technologies...  ...of workers compensation insurance and claims workflows - Internship or project experience in insurance analytics, risk modeling, or... 

Pacific Sotheby's International Realty

Personal Assistant Job at Pacific Sotheby's International Realty

 ...to ensure successful property sales experiences for agents and clients. Role Description This is a full-time on-site Personal Assistant role located in San Diego County, CA at Pacific Sothebys International Realty. The Personal Assistant will be responsible for... 

CDM Smith

GIS Specialist Intern (Summer 2026!) (Boston) Job at CDM Smith

 ...creating and printing mapping products including utility drawing check plots. Assist in carrying out supervised quality control and...  ...collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure,... 

Danta Technologies

SAP Security Consultant Job at Danta Technologies

Overview Join to apply for the SAP Security Consultant role at Danta Technologies.Responsibilities This is for the Security Lead role, SAP Security Lead.15+ years of SAP Security experience.SAP S4HANA and Fiori security administration, SAP Identity Access Governance...