Job Description

Join to apply for the Business Law Assistant role at Foley & Lardner LLP

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Join to apply for the Business Law Assistant role at Foley & Lardner LLP

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. Its a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. Its a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Boston office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will perform legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.

Responsibilities

• Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
• Receive and screen telephone calls, correspondence and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and ensure that deadlines are met
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client research and administrative files utilizing NetDocs
• Prepare attorneys for client and guest meetings/appointments and ensure that all required materials are organized in advance
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Input Partner's time in Intapp time and record information
• Prepare expense reports and disbursements forms
• Perform routine filing and retrieve files when requested
• Transcribe dictation as requested

Qualifications

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Minimum of three (3) years previous legal assistant or administrative experience required
• Administrative support experience in Business Law strongly desired
• Prior experience working in a legal setting required
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

Boston - $60,100 to $136,900

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

About Foley & Lardner

Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 26 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions.

For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, were also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Job Tags

Full time, Work at office, Night shift,

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