Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our top Am Law client, a leading global law firm, is seeking a full-time Legal Support Specialist to join the Corporate Department in their Fort Lauderdale office. This position offers competitive compensation and an excellent benefits package.

Join their Corporate Team as a Legal Support Specialist located in their Fort Lauderdale Office.

They are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join their team.

This role will be based in their Fort Lauderdale office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. The ideal candidate is highly organized, results-driven, and capable of managing multiple assignments with minimal supervision while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Document Preparation & Management: Draft, edit, proofread, and organize legal documents and correspondence.
• File Organization: Maintain and manage legal files, ensuring accuracy and accessibility.
• Billing & Time Entry: Process attorney time entries, manage billing, and assist with collections.
• Scheduling & Travel Coordination: Maintain busy calendars, schedule appointments, arrange complex travel plans, and process related expenses.
• Client & Attorney Support: Act as a primary liaison between attorneys and clients, assisting in client relationship management.
• Administrative Duties: Manage attorneys' emails and calls, process expense reimbursements, and perform other office responsibilities as needed.

Qualifications

Skills & Competencies

• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Proactive and self-motivated, with the ability to work independently and in a team.
• Exceptional client service skills with a professional and polished demeanor.
• Ability to work under pressure and meet strict deadlines.
• Flexibility to work overtime as needed.

Education & Prior Experience

• Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm.
• Experience in a fast-paced, executive-level work environment is highly desirable.
• Bachelor's degree or equivalent experience preferred.
• At least two years of legal secretary experience at a mid-to-large law firm.

Technology

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems.
• Experience with iManage and/or Filesite is a plus.

Job Tags

Full time, Work at office,

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