Job Description

Salary

$1,985.00 - $3,572.00 Monthly

Location

Lafayette, LA

Job Type

Classified

Job Number

ULL020425TFC

Department

University of LA - Lafayette

Opening Date

02/04/2025

Closing Date

2/14/2025 11:59 PM Central

Supplemental Information

This vacancy resides in the University's AmeriCorps Department.



No Civil Service test score is required in order to be considered for this vacancy.



Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.



AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.



*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*



For further information about this vacancy contact:

Taronsler Faye Cormier

faye.cormier@louisiaina.edu

University of Louisiana at Lafayette Human Resources

Minimum Qualifications

MINIMUM QUALIFICATIONS:
One year of experience or training in clerical work.


EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Concepts

Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.


OR


To provide highly-skilled keyboarding support in the transcribing and recording of information.


Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.


Level of Work:
Experienced.


Supervision Received:
General from a professional, supervisor or manager.


Supervision Exercised:
None.


Location of Work:
May be used by all state agencies.


Job Distinctions:
Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.


Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Examples of Work

SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.


Prepares, proofreads, and edits correspondence, reports, and other materials.


Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.


Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.


Sorts and distributes incoming mail.


May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.


KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.


Types material that involve knowledge of special terminology.


Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.


Proofs typing results for typographical errors, spelling, punctuation and format accuracy.


Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at



Parental Leave – Up to six weeks paid parental leave
More information can be found at



Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor


State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.



Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others

Employer

State of Louisiana

Address

For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

Job Tags

Holiday work, Full time, Christmas work, New year,

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